Once you have found the dedicated candidate for your company and handed over the joining letter to the candidate, then your real job begins. It is the responsibility of the managers to create a welcoming environment for new employees. It is essential for companies to provide a good employee onboarding experience because 82% of employee retention and 70% of productivity improves with the good employee onboarding experience.
What is Employee Onboarding?
Employee onboarding is a process of introducing work norms and culture to the new employees so that they connect with the company’s workflow easily. In the employee onboarding process, different things are introduced to new employees like –
- How information is shared?
- Who will provide a particular piece of information?
- How communication flows?
- What type of behavior is acceptable in the company? Etc.,
The job orientation process should be comprehensive so that new employees get all the relevant information to work under minimum guidance. It is important to design the employee onboarding process carefully after considering multiple things.
Employee Onboarding Checklist
A study has disclosed that 58% of organizations have drafted their employee onboarding process around papers only. It is recorded that companies don’t consider different layers of employment before composing an employee onboarding checklist. So, an employee onboarding checklist should contain the following pointers –
Step 1. Send an Email Notification
Foremost, the management needs to send a welcome email to the new employees with all the relevant information. The email should contain all the basic details like reporting time, dress code, whom to report, address of the office, etc., The employee should get all the basic information to start his or her first day from the email.
Step 2. Send Intimation to Current Employees & Prepare Equipment
HRD should send an email alert to all the current employees about the new recruit. In an email, it should be requested to be cordial and helpful to the new recruits. Moreover, it should be intimated to the IT department or any other concerned department to arrange all the equipment for the new employee. If a new employee’s cubic needs to be renovated, then immediate orders for that should be given.
Step 3. Welcome Package & Trip
Once you have hired the new employee, then don’t just leave him to start work the right way without providing the relevant information. So, you should prepare a welcome kit for new employees with all the relevant information about the company, clients, work process and job role. Next, along with the welcome package and coffee, give a trip of the entire office to the new recruit and introduce him with the other employees. If you are too busy to welcome a new employee, then appoint someone from your office to do that. But, don’t let your new employee roam around in the office like a lost child.
Step 4. HR Documentation
Before starting the job, it is essential to go through all the HR documents to avoid any hassle. The company’s policies and procedures should be shared with new employees and if they have any concerns, then that should be addressed immediately. The terms regarding employment benefits, employee’s behavior, code of conduct and all other office rules should be informed to the new employees. All the relevant documents should be signed and nulled before giving the first assignment to the employee.
Step 5. Introduce with Job Role
However, the job role has been already described in the job advertisement, but management should once again explain everything to the new recruit. The employee should be clearly explained what the organization is expecting from him and which standards of excellence should be maintained. If all the responsibilities and expectations are clear to the employees, then they can prepare themselves to meet the job goals.
Step 6. One Week Checkup
The entire first week of the employee onboarding process is very important and crucial. During the first week, employees should be introduced with different department heads and important clients. The essential software training should be provided to the employee. Overall, for the entire week, regularly check up on the employee and address all his issues promptly.
Step 7. Periodic Review
You can’t leave an employee unattended after he or she has been settled in the company. You have to constantly run periodic check-ups on the employee to access his performance. The periodic performance review after one, three and six months should be conducted to see the growth of the employee. Moreover, feedback from other employees should be taken regarding the behavior of the employee.
According to Digitate, employees who had a negative onboarding experience are twice as likely to look for other career opportunities in the future. So, if you don’t want to lose your dedicated employees in the twisted economy, then make sure to provide the best employee onboarding experience to your new recruits.
Samawat Shakil, is Content Manager at Xobin, pre-employment testing software for small & agile tech teams looking to do quick & fast hiring. She is curious about the ongoing digital trends around the world who believe in the philosophy of – content is the king and context is the queen.